Office Manager

  • Negotiable
  • Francfort-sur-le-Main, Hesse, Allemagne Francfort-sur-le-Main Hesse DE
  • CDI, Plein-temps
  • CICC Deutschland GmbH
  • 16 sept. 18 2018-09-16

Office Manager in Frankfurt.

Job Description

 

The duties and responsibilities he/she is going to take include, but not limit to:

  1. Act as key interface with Corporate Finance, Legal and HR to implement and coordinate relevant matters for Frankfurt Office.
  2. Manage office Facility/Administration services including procurement & contracting for services such as security and fire safety, building facilities/equipment, hotels and travel, office maintenance and make sure office daily operation runs efficiently.
  3. Engage with key local stakeholders to understand business requirement, provide feedback and jointly address the issues with corporate functional teams of CICC.
  4. Collaboratively work with corporate functional teams of General Administration (Corporate Real Estate, Global Travel, Security, Procurement and Communications) to deliver the local services in line with corporate guidelines.
  5. Be in the connection with Corporate Marketing to organize and support the business events.
  6. Assist business units on travel arrangement and reimbursement.
  7. Regular performance review to the suppliers and vendors mentioned above, negotiates for favourable group discounts and  identifies savings;
  8. Oversee office environment and fully in charge of  re-arranging and upgrading projects.
  9. Prepare annual general expenses budget and monitors monthly general expenses versus the approved budgets;
  10. Develop healthy working relationship with local organization, related companies and suppliers;
  11. Work with departments to coordinate special events, ie conferences and forums;
  12. Organise office team building activities;
  13. Manage and appraise local GA team’s performance and deliver orientation training to new joiners.
  14. Lead point person for all administrative matters among all CICC offices globally;
  15. Ad-hoc project management when requested by management.

 

Requirements

 

  • Bachelor degree or above in relevant majors
  • Minimum of 3-5 years of relevant experience
  • Bilingual in English/Mandarin, and fluent in German
  • Competent Computer user (Word, Excel, PowerPoint)
  • Pro-active and practive professional with excellent interpersonal skills
  • Ability to multi-task and work efficiently under pressure
  • Excellent organizational skills
  • Good communications skills (written and verbal)
  • Good negotiating skills
  • Knowledge of budgeting
  • Team player