Data Privacy Analyst, Officer

INTERNATIONAL FINANCIAL DATA SERVICES (IFDS)

A People Company

IFDS' best asset is its people. We have a great pool of talent surrounded by experienced senior teams and we care about our people. At IFDS, we continuously invest in our people by offering training, mobility opportunity, mentoring, and we support and nurture them in their career development. Our culture is underpinned by the principles of PACE+L (Professional, Accountable, Client-Focus, Excellence and Leadership) which promote and drive a strong professional behaviour in developing our people and servicing our clients. Our people are our DNA.

A Trusted Financial Services Provider

IFDS Transfer Agency service solutions are used globally, with operation centres across Canada and Europe,. As a subsidiary of State Street Corporation and SS&C Technology Inc, we are backed by multi-billion dollar global enterprises with more than 40 years of experience in financial and technology Industry. Our core technology and the associated Transfer Agency services are adapted to both global and local demand.

Data Privacy Analyst, Officer
Permanent Contract

Your Role

We are looking for a Data Privacy analyst to join our Data Protection Office. You will act as a deputy for the Data Protection Officer and advise the business on data protection matters and ensure compliance with policies & procedures.

Your Team

You will report directly to the Data Protection Officer (Europe) and be a critical member of the Privacy Office supporting the Luxembourg and Ireland organisations.

Your Responsibilities

• Act as a deputy for the DPO and where required act as a point of contact with regulators and data subjects.
• Advise the business on data protection matters, completion of impact assessments and other privacy reviews, work in close collaboration with operations teams on privacy matters to ensure compliance with policies & procedures.
• Research, analysis and provide guidance to the business on regulatory changes to the regulatory landscape through external networking or industry events;
• Assist with data protection gap analysis, document the risks & track completion of remedial actions;
• Management of data breaches including escalations & working with the business on the investigation and remediation process;
• Log, review and timely response to data subject rights requests;
• Review & tracking of policies, procedures & job-aids. Maintenance of various Privacy Office trackers;
• Register of Processing Activities update & review;
• Management of Privacy Office mailbox including triage of incoming queries, prioritization & timely response;
• Data protection training, awareness & communications across the business. Manage the Data Protection Champions initiative through clinics and ongoing training;
• Assist in the preparation & coordination of Privacy Office reporting materials (Board, Business Risk Committee etc.) and update of internal DPO site with key policies, procedures & other relevant content;
• Provide support on audits & regulatory enquiries, Privacy Office monitoring reviews.

Your Profile

• Data Protection qualification (CIPPE, CIPM, CDPO or other);
• 2-3 years of experience working in data protection or regulatory compliance fields, including privacy programs;
• Excellent knowledge of the GDPR, local data protection laws & regulations;
• Knowledge of Transfer Agency business & Investment Funds
• Strong gap identification and resolution skills with a focus on proactive work independently and within a team;
• Ability to work under pressure and meet tight deadlines while maintaining high accuracy and quality standards, analytical, administrative and process thinking skills;
• Professional & diplomatic approach
• Strong written & verbal communication and presentation skills (fluency in English required & French is desirable)
• Excellent working knowledge of MS Office.