OFFICE ASSISTANT (m/f)
THE JOB:
Being responsible for general administration/coordination and reception duties for the office and assist in specific projects and being Office contact person for internal and external business relations.
Responsibilities:
• Mainly provide follow up on legal and tax agreements to keep Luxembourg records up to date
• Follow up on invoices approval
• Produce internal invoices and Purchase Order blankets for transportation dept worldwide
• Work closely with the AP team in placing PO, updating the VDM supplier files in Oracle (ERP)
• Keep holiday/sick leave files up to date
• Coordinate with the HR department all the information required
• Monitor cash box
• Make travel arrangements (taxis, flights, hotels, etc)
• Organize board meetings and provide assistance
• Place stationery, equipment, groceries orders and make sure the office is well supplied
• Sort and distribute incoming mails, send out outgoing mails
• Welcome visitors and suppliers
• Produce internal documents for the Finance Manager
• Make travel arrangements
THE CANDIDATE PROFILE:
• Previous experience in a similar position
• Good verbal and written communication skills.
• Well organized, proactive and detail orientated.
• Ability to use initiative, work, problem solve and prioritise independently
• Good command in Excel
• French and English fluent
THE CLIENT:
Our Client is a multinational company, with their financial center based in Luxembourg
At the final stages of the recruitment process, some of our clients ask the successful candidate to provide supporting documentation such as, for example, copies of diplomas or proof of previous jobs, and a standard criminal record check might also be requested. #DO
