Transaction Administrator, Highly Reputable Treasury and Investor Services Bank, Luxembourg, 6 month rolling, ~€500 a day
As Senior Administrator within the team, you will be in charge of processing transactions supported by accurate and complete documentation. These transactions are processed within the deadline agreed in the Operating Memorandum. You will also have to ensure that all duties (including Legal duties) are applied and respected, and that our services are aligned with group decisions and global operating models.
In this role, you will be:
Preparing investor statements, call notices and distribution notices, performing/reviewing cash reconciliations for incoming and outgoing funds, preparing/reviewing client and investor reporting e.g. audit requests, bespoke reporting, regulatory reporting
Organizing workload within the team to ensure all tasks are completed in a timely manner and supporting the manager to ensure the team runs efficiently (this encompasses the training of new team members, the support of the development of junior team members and the review of the work of colleagues and junior staff members)
Highlighting any risk areas within the team and preparing procedures to mitigate risk and ensure all tasks are completed timely and accurately. Working on ad hoc projects
Ensuring proper communication with clients, within the business line and with other internal departments and ensure proper resolution of issues including those with internal departments.
Ensuring client retention through proper service delivery and active support of client reviews
Ensuring an efficient operational service to clients with proper following of processes
Developing dedicated expertise in various matters (capital calls, secondary market, partly paid and fully paid, etc…)
Analyzing supporting documentation provided by clients (shared with our Legal department) with regards to subscription agreements or any legal documentation written by Lawyers in order to ensure an accurate and complete file
The ideal candidate will have:
University or post-Graduate degree with experience in operations commercial company firms
Experience within funds, ie AIF, Private equity, Real Estate, Private Capital Services
Knowledge of business strategy and priorities as well as processes and quality execution experience.
Fluent (B2 min) in English and French.
Very good communication skills especially towards client.
Good organizational skills