• Negotiable
  • Singapour, Singapore
  • CDI, Plein-temps
  • Standard Chartered Bank Singapore
  • 04 oct. 17

Project Financial Analyst (Changi Business Park)

  • Lieu de travail : Singapour, Singapore
  • Salaire : Negotiable
  • Type de contrat : Plein-temps

Please view Job Description for details.

PURPOSE

The successful candidate will join a team of professionals working in a high volume, fast paced team environment, providing administrative support. He /she will have outstanding organisational and numerical skills, be eager to learn and come into the position with a can-do attitude.

RESPONSIBILITIES

RESOURCE MANAGEMENT
- Raise requisitions / work orders and coordinate the on-boarding and off-boarding processes (including equipment ordering and staff screening), in line with Group policies and procedures.
- Ensure the correct resource rates are promptly updated in Clarity for all non-employed workers.
- Run weekly reports to track new joiners, internal moves and terminations. Ensure key staff details are correct (cost centre, worker type) and coordinate system updates where required.
- Plan for contract changes and actions such as renewals in advance.
- Track issues/escalations and bring them to the attention of the Senior Manager in a timely manner.

FINANCIAL AND VENDOR MANAGEMENT
- Monitor the financial progress of programmes / projects you are responsible for administering.
- Meet regularly with Project Managers to discuss project financials (forecasts, accruals etc).
- Coordinate and check accruals submissions.
- Raise requisitions in eProcurement for the purchasing of goods and services, in line with Group policies and procedures.
- Coordinate with managers, approvers and vendors to ensure items are approved as quickly as possible.
- Proactively track orders and follow-up on activities with upcoming due dates.
- Match invoices to days timesheeted for key vendors and resolve any anomalies.
- Complete withholding tax forms and obtain requisite approvals.
- Ensure orders are promptly receipted and invoices approved and processed. Closely monitor status through to payment and maintain the order / payments trackers.
- Track vendor travel: coordinate the requisition and invoicing processes in line with Group policies and procedures and ensure all travel costs are re-charged to the appropriate project.
- Track / report on Infrastructure (RFS) requests.
- Track untagged costs and ensure all costs are re-charged to the appropriate project.
- Coordinate / track requests for the reclassification of project costs, ensuring these are completed.
- Track issues/escalations and bring them to the attention of the Senior Manager in a timely manner.

MONITORING AND REPORTING
- Assist in running, analysing and issuing standard reports from Clarity and other systems, including (but not limited to) weekly missing time report, active users, resource allocation, financials, outstanding elearning completion.

GENERAL ADMINISTRATION
- Support the Senior Manager in:
i. Ensuring all team members are trained on using Clarity (including timesheeting).
ii. Developing guides / templates, coaching and conducting training sessions on relevant policies, processes, systems and tools.
- Setup, administer and coordinate housekeeping of the team's SharePoint sites. Action security / access privileges for SharePoint (and JIRA where required).
- Provide support to the Senior Manager (where required) in organising travel, meeting/workshop logistics, preparing agenda, minutes, reports and documentation as necessary.
- Manage and maintain electronic and (where required) paper-based filing systems and archives.
- Ensure team email distribution lists are kept up to date.
- Act as a reference point for basic queries and provide general system user support.
- Perform other administrative duties as required by the Senior Manager in order to assist in the smooth operation of the team.

KNOWLEDGE AND SKILLS
- Proven administrative experience, including experience as a project finance administrator, ideally gained working within a Finance team and/or in IT project based environments.
- Proficiency in Clarity and/or PeopleSoft e-procurement would be a strong advantage.
- Highly disciplined and deadline focused, with a proven ability to prioritise issues and manage a wide variety / high volume of tasks within a dynamic environment.
- Excellent organisational and time management skills. Tracks progress on a wide range of tasks. Carries out all tasks but always spares time for high priority and last minute tasks.
- Reliable and takes ownership to deliver. Uses initiative to anticipate needs, solve problems and find better ways of working.
- Excellent accuracy and attention to detail.
- Excellent analytical and problem solving skills.
- Strong communication skills - oral and written.
- Confident and self-motivated, with a flexible, can-do attitude and a proven ability to work on assignments independently and hit the ground running.
- Proficiency in MS Excel.
- Proven ability to handle sensitive matters with discretion and confidentiality.
- A team player; multi-culturally aware with proven success in working effectively with geographically dispersed teams.

Preferred
- Proficiency in tools such as SharePoint and Jira.
- Proficiency in MS PowerPoint.
- Experience working in Financial Services.

Application Closing Date : 24 October 2017

Diversity and Inclusion

Standard Chartered is committed to diversity and inclusion. We believe that a work environment which embraces diversity will enable us to get the best out of the broadest spectrum of people to sustain strong business performance and competitive advantage. By building an inclusive culture, each employee can develop a sense of belonging, and have the opportunity to maximise their personal potential.