Job description

Business type

Types of Jobs - Asset Management

Job title

Intern - EA/Team Assistant

Contract type

Internship/Trainee

Term (in months)

12 months

Expected start date

12/12/2022

Management position

No

Job summary

This role is providing administrative support to various teams and Heads of Department within Amundi (UK) Limited. This will include:

• Acting as a first point of contact and thereafter sharing workload responsibilities with other members of the Administration team.
• Support for Heads of Department / Management team
• Organising business trips for the relevant departments including booking flights, hotels, taxis and scheduling itineraries, and using initiative to resolve sudden changes to itineraries/schedules.
• Calculating and processing expense claims from business trips.
• Controlling and submitting of expenses claims for approval.
• Maintaining diaries including arranging appointments.
• Protecting and ensuring the confidentiality of all information.
• Act as 'gatekeeper' for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds, highlight conflicting appointments.
• Preparing general correspondence, including confidential documents, and drafting responses to correspondence.
• Organising incoming and outgoing mail, courier services, special delivery requirements.
• Support for the other members of the team as and when needed.
• Handling overseas visitors agendas.
• Committees - scheduling numerous senior level meetings and preparing documents.
• Screening telephone calls, taking and conveying messages where appropriate.
• Providing admin/facilities support as and when needed.
• Frequent liaison with Paris office to assist with meetings and visitors etc.
• Printing and collating all documentation as required.
• Organising other ad-hoc internal and external meetings.
• Meeting minutes taking
• Providing support in the preparation of client events
• Provide support with internal/external events
• Creation of promotional posters/material for these events
• Creation and maintenance of the London Branch Sharepoint (intranet)
• Providing reception lunch/holiday cover when necessary
• Providing admin annual leave coverage for the admin team
• Update the attendance report on a regular basis
• Supporting with any other ad-hoc administrative/facilities support

Position location

Geographical area

Europe, United Kingdom

City

London

Candidate criteria

Minimal education level

Bachelor Degree / BSc Degree or equivalent

Academic qualification / Speciality

Bachelor Degree

Experience

• Self-starter with a "can do" attitude, willing to adapt and take on challenges.
• Highly organised with excellent abilities to multi task.
• Excellent time management skills and a team player
• Strong verbal & written communication skills
• Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel
• Ability to independently assess issues and initiate solutions

Required skills

• Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel